Governance Work
GOVERNANCE work
Within the Data Governance framework that has been adopted, the Data Trustees and Data Stewards committees are responsible for making strategic, tactical, and operational decisions about institutional data. The Data Trustees provide strategic oversight of Data Governance initiatives and guide the Data Governance program to ensure that decisions align with the Strategic Plan, developing policies, standards, and processes as necessary. The Data Stewards are responsible for developing definitions, business rules, and quality rules, and for approving reference data changes such as adding or decommissioning codes.
Key Decisions MAde
Both the Data Trustees and Data Stewards committees are responsible for making significant decisions regarding data management, metadata management, and data quality. You can review all committee minutes on the IT-Governance Website here.
Have an item for the committees to review? Use the forms located at https://go.uncg.edu/data-gov-requests to submit your request in ServiceNow.
Data Trustees Committee
- January 31, 2024
- Data strategy sub-committee work reports.
- Goals & objectives development.
- Data strategy sub-committee work reports.
- October 25, 2023
- Data Strategy sub-committee work reports.
- Goals & objectives development.
- Data Strategy sub-committee work reports.
- July 26, 2023
- Greg Bell elected Chair for 2023-2024 cycle.
- Meeting frequency changed from monthly to quarterly.
- Data Strategy sub-committee work will begin in September 2023.
- May 24, 2023
- Draft recommendations for Name Data and Gender Data Standards reviewed, working group convened.
- April 26, 2023
- Data Vision Statement approved.
- March 22, 2023
- UNCG Data Quality definition approved.
- UNCG Critical Data Elements definition approved.
- October 26, 2022
- Data Governance Structure Policy draft approved and moved on to the Policy Approval Group.
- Metadata Management and Collection Standard draft approved and moved on to ITS Standard Approval.
- August 24, 2022
- Data Trustees Chair Elected (Jodi Pettazzoni) for 2022-2023 cycle.
Data Stewards Committee
- February 19, 2024
- The new Name Data standard requires that name data be entered using the Roman or Latin Character alphabet only and that the only special characters allowed are an apostophe (‘) and a hyphen (-).
- This standard is still in the approval process, compliance activities have not yet begun.
- Demand has been submitted to begin discovery for clean up and compliance.
- Users are asked to submit a 6-Tech incident when name data including disallowed characters shows up so that we can track and remediate.
- A new data quality rule is created requiring that each person record has one and only one preferred email address indicated.
- Preferred email address is not required to be the uncg.edu address.
- No policy or requirement will be made to mandate that uncg.edu must be the preferred email address. Many business reason exist that require the ability to communicate to preferred accounts that are not uncg.edu.
- Data quality root cause analysis and remediation efforts to clean up records with multiple preferred email address indicators set are in process.
- A Student Attribute for tracking students engaged in teaching out prior General Education requirements is approved.
- The new Name Data standard requires that name data be entered using the Roman or Latin Character alphabet only and that the only special characters allowed are an apostophe (‘) and a hyphen (-).
- January 16, 2024
- New Student Attribute codes approved for tracking non-licensure seeking students in licensure programs.
- New Student Attribute codes approved for two new Residential Colleges: North Spencer and South Spencer.
- Approval for data sharing for Non-consumerism project with 3Enrollment at the UNC System Office level.
- December 1, 2023
- The Report Catalog Request form is now live.
- This form allows you to request the cataloging of reports and other information assets.
- This form allows you to request the certification of reports.
- The Report Catalog Request form is now live.
- October 16, 2023
- Student Cohort Code approved to identify TRiO GearUp program participants for reporting.
- Ellucian’s solution for the new Legal Sex Code = X has been installed but is not yet active. Discovery begins to determine downstream system impact.
- October 5, 2023
- EDG demoed the new Simple Approval Process in Collibra for most asset approvals.
- September 18, 2023
- Added new pronouns to the list of available options in UNCGenie (Self-service Banner 9) to personal profile:
- She/They (SHTH)
- They/She (THSH)
- He/They (HETH)
- They/He (THHE)
- Added new pronouns to the list of available options in UNCGenie (Self-service Banner 9) to personal profile:
- August 21, 2023
- ITS to release self-edit personal pronouns feature in UNCGenie (Self-service Banner 9) on August 23, 2024.
- Approved new Course Attribute code for CIC Culture Courses.
- July 17, 2023
- Update on new Legal Sex code of X (non-binary):
- Ellucian has developed a patch to allow for the addition of this code which should be applied to Banner this summer.
- The Data Marts validations are ready to accept this new code when received.
- Update on new Legal Sex code of X (non-binary):
- June 19, 2023
- Student Attributes approved for Pre-Health Studies major interest
- Health Professions Exploration – HHPX
- Nursing Interest – HHNU
- Student Attribute approved for HUDF Direct Access PhD/MS program – DPHD
- Student Cohort codes approved for TRiO program student tracking
- Special Support Services – STEM – SSS-STEM
- Ronald E. McNair – REM
- Student Attributes (7) and Student Cohort (1) approved for International Programs Center for Study Abroad tracking and analysis
- Outbound Exchange – OBEX
- Outbound Semester Partner-based Study Abroad – OSPT
- Outbound Semester Provider-based Study Abroad – OSPR
- Outbound Semester Faculty-led Study Abroad – OFLS
- Short-term Partner-based Study Abroad – STPT
- Short-term Provider-based Study Abroad – STPR
- Short-term Faculty-lead Study Abroad – STFL
- Student Attributes and Pre-Majors Working Group Update
- Solution developed and in feedback collection
- Election of Data Stewards Chair for 2023-24 cycle
- Thanks to Johnny Lail for serving as inaugural Chair.
- Congratulations to Brian Wilson, Manager of the SpartanCard Center in Campus Enterprises who will Chair the committee for 2023-24.
- Student Attributes approved for Pre-Health Studies major interest
- June 2, 2023
- Discussion: Tracking Educator Preparatory Program students licensure-seeking and non-licensure-seeking in the same academic program.
- May 16, 2023
- Approved new Student Attribute for Full Honors (Global & Disciplinary) – HSGD
- Approved new Student Cohort for ReUp Stop Out Program – REUP[TERMCODE]
- Review of Name Data and Gender Data Standards recommended requirements.
- Data Quality issue identified – incorrect display of supervisory relationships for separated employees in Microsoft Active Directory.
- Term-based CIP code changes solution proposal – use SWACIPC as source for program CIP codes.
- COVID Leave expired March 31, 2023 – HR has cleaned up leave balances.
- Banner clean-up job for certain temporary tables approved for reinstatement.
- May 1, 2023
- Approved new E-Class codes for Law Enforcement Officers to comply with new UNC Policy (300.2.21)
- Approved new Banner Test Codes for Statistics Readiness Diagnostic Test in Canvas.
- April 19, 2023
- Ad hoc vote to approve ENT Course Attribute.
- April 17, 2023
- Approved CHAC attribute deprecation.
- Approved two new and two decommissioned Faculty Rank Codes for the Provost’s Office.
- Approved decommissioning of Spartan Passage users account creation scripts.
- Approved creation of codes and associated rules for new Pre-Baccalaureate Certificates in Banner.
- Approved First-Generation cohort code for Banner.
- March 20, 2023
- Approval of Student Attribute codes for the TrACE (Transfer, Articulate, Accelerate, Complete, & Engage) Program.
- Approved solution for handling term-based CIP code changes using SWACIPC.
- February 6, 2023
- Ad hoc vote to approve new Housing & Residence Life application code.
- November 14, 2022
- Approval to update Banner FTIC cohort code to include full-time and part-time registration indicator for the cohort semester.
- October 17, 2022
- Approved proposal for integrating training/certification data from Banner to Grouper to support automated verification.
- Approval of two business terms “Sub-department” and “Cross-department” for ITS use.
- September 14, 2022
- Data Stewards Chair Elected (Johnny Lail) for 2022-2023 cycle.